Technology Tips

Post date: Monday, January 16, 2012 - 12:33pm

Microsoft Office - Quick Access Toolbar


Microsoft Office 2007 and 2010 added a new feature, a Quick Access Toolbar.

The toolbar is located in the upper left corner of the screen, next to the icon displaying the program you are using.

Mine looks like this in Microsoft Excel.  

Quick Access Toolbar

You can customize it for each of the Office products individually.  Start by clicking the More arrow at the end of the toolbar.  You’ll see a dropdown menu like this 

To add or remove features from this toolbar just click on the name.  If the name has a checkmark it will appear on your toolbar.  Click again to remove the feature.

If you’re anything like me, you often wonder where you’ve saved a document.  I added a box to display the network path of my document.  Instructions are available at this link.

Happy customizing!

Post date: Tuesday, December 20, 2011 - 2:51pm

Great article on single-purpose web sites - from has a great article on web sites that do what they say:  Need to perform a speed test? Check the security level of your password?  Find your IP address?  This article has a lot of great resources.

Post date: Monday, October 24, 2011 - 3:45pm

Format copied text


If you copy text from the internet or another document and paste it into your document bad things can happen.  The fonts and text colors may not be the same, the background could be a different color, etc.  

A clipboard will appear just below the information you pasted.  Click on the clipboard and select the second option, match destination formatting.  Now your new information is formatted like the rest of your document.  

Keep source formatting

If you regularly copy and paste, you may want to select the last option and set the default Paste option to Match Destination Formatting.

Don’t forget to use footnotes or cite your source if you are copying someone else’s text.  


Post date: Thursday, October 20, 2011 - 10:50am

Revealing word or character count in Microsoft Word

When writing an essay or entering a contest you often need to know you word or character count.  Microsoft Word makes this easy to track.  In Microsoft 2007:

  1. Click on the review tab
  2. Go to the Proofing section
  3. Click on the icon with ABC 123
  4. The Word Count popup box contains the information you seekWord Count Illustration
Post date: Monday, October 10, 2011 - 9:49am

QR codes, or, what are those squares popping up everywhere?


Many people have been wondering about the odd squares appearing in our catalog and on library posters.  These are called QR codes.  If you have a smart phone/mobile device, simply get a QR reader app and scan the code.  You will then be brought to a mobile webpage designed to give you more information.  

QR codes can also encode phone numbers, addresses, URLs, text messages, etc.

You may also generate your own QR codes - one free generator is

The QR code for the library website:

QR code

A link to books by Chris Bohjalian.  The more text you enter when creating your QR code, the denser the code.


You can also scan QR codes in our catalog, click the catalog tab in the left menu, search for anything, scan the QR code in the record and your phone can keep track of call numbers of books so you can search our shelves without using paper.

Tags: QR codes
Post date: Wednesday, October 5, 2011 - 10:47am

Changing the capitalization of text in a document

hAVE YOU EVER TYPED A DOCUMENT IN THE WRONG CASE? or just missed the capitalization at the beginning of a sentence.  Do you need the text in all uppercase or all lowercase?

All these problems can be easily fixed in Microsoft Word or PowerPoint 2007.  On the home tab, navigate to the font section and on the bottom row click the arrow next to the “Aa”.  This will open up the Change Case menu.

If you prefer shortcuts you can use ALT+O+E to open the menu, or highlight your text and use Shift+F3 until the appropriate effect is applied.

Change capitalization

Sentence case  is uppercase at the beginning, all other words lowercase, period at the end.

lowercase has no capital letters


Capitalize Each Word Makes The First Letter Of Each Word Uppercase

tOGGLE cASE is used when you accidently type something with Caps Lock on.  

Thanks to Sara T for submitting this tip.

Post date: Monday, September 26, 2011 - 10:47am

Typing and mouse skills


It’s a great day for learning or practicing your typing and mouse skills.  Here are some great tools to help.


Easiest to get started typing, just click on the link and choose your lesson.

Practice typing by rows on the keyboard

Practice word combinations

After you choose your lesson, do NOT click the free download, wait until you see a Begin Lesson popup, then click the screen.

Do you want to make typing a game?

Letter and words

Words at a time

One letter at a time

Try to line up letter combinations



Learn and practice your mouse skills

Tags: Mouse, Typing
Post date: Wednesday, September 21, 2011 - 11:37am

Minimize and un-minimize the Ribbon in Microsoft Office

Like most people, I occasionally click something and the Microsoft Office Ribbon vanishes.

The ribbon is at the top section of the page and looks like this in Excel.

Excel ribbon

When the ribbon is minimized Excel looks like this.

Having the ribbon minimized is great if that’s what you desire.  You can see more of the document/spreadsheet/database you are using.  I prefer to see the available options.

There are several ways to minimize/un-minimize the ribbon, I’ll show you two.

1. Right click on the word Home in the menu and click on the last option.  If you see a checkmark, the ribbon will be minimized.

Right Click Home

2. Right click on the arrow next to the Quick Access Toolbar.  The ribbon option is at the bottom.

Right click Quick Access Toolbar


Post date: Thursday, September 8, 2011 - 10:11am

Michael S. Hart - the first producer of free eBooks dies

Every day you hear more and more about eBooks.  Today is a day to reflect on the man who invented eBooks, Michael S. Hart.  You can read his obituary here.

Project Gutenberg is a great resource for downloading free eBooks in a variety of languages and file formats.  We link to that and other free eBooks site here.

For free access to over 15,000 titles visit and click on this image.

Enjoy more eBooks today!


Tags: eBooks
Post date: Wednesday, September 7, 2011 - 11:37am

Drop Cap in Microsoft Word 2007

Lovers of older books may recall the ornate capital letters that started each chapter of a book.

Here are the steps to recreate that effect in a Microsoft Word 2007 document.

  1. Type your text into your document, as you would normally
  2. Place your cursor after the letter you want enhanced
  3. Click the Insert tab at the top of the screen
  4. In the Text area (on the right), click the down arrow next to Drop Cap.  You will see this window:
  5. Drop Cap window









5.  Select Dropped or In Margin for the style of Drop Cap you want.

6.  If you select Dropped and lines to drop: 3, the text will appear underneath the capital letter as seen in this example.  If you choose a different font, you can make the letter ornate.

Drop Cap Dropped





7.  If you select In Margin and don’t change the font, the capital letter will be pushed into the margin and your text will remain in the same place.  To move the text further away from the letter, adjust the Distance from text.

Drop Cap Inline





8.  If you don’t like the effect, click None and the Drop Cap will be removed.