File Organization: Creating Shortcuts / La organización de los archivos: Crear accesos directos

I just started using this tip this week, and it’s already saving me time!  Computer shortcuts, like real life shortcuts, can make getting somewhere faster.  On your computer, creating a shortcut eliminates the need to click through layers of folders.  Create shortcuts for folders you use often by following these steps:

File Organization: Saving Files in Folders / La organización de los archivos: Guardar archivos en folderes

Once you have created folders, make sure to use them!  In Microsoft Office (Word, Excel, or PowerPoint), click the File tab and then “Save As”.  Within the window that appears, you can select any of the locations listed, including Desktop and Documents.  To save within the Documents file, select Documents and then double click the folder in which you would like to save your file.

File Organization: Creating Folders / La organización de los archivos: Creación de folderes

Do you have tons of documents saved on your computer in no particular order?  Not sure how to find anything?  Use folders!

Folders on a computer work just like manila folders do for paper documents.  They are used to organize and store individual files.  Files are individual Word, Excel, or other documents, photos, songs, etc.  They have an extension after their names to signify the type of file.   For example:  a Word document ends in “.docx”, an Excel file in “.xls”, and a photo in “.jpg” or “gif”.

Backing Up Your Files / Cómo realizar copias de seguridad de los archivos

Imagine your computer crashes.  Or it’s stolen or lost.  What would you lose if your information couldn’t be recovered?

Avoid this crisis by backing up your hard drive!  This can be done using an external hard drive or an online backup service.  In this tip, I’m going to focus on using an external hard drive.

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